The Association of Avian Veterinarians (AAV), the European Association of Avian Veterinarians (EAAV) and the Association of Avian Veterinarians Australasian Committee (AAVAC) are pleased to provide financial support (with a maximum of US$1750) to a conference organization in a developing nation to invite a renowned veterinarian recognized in the field of avian medicine and surgery to lecture at their conference to educate veterinarians in avian medicine. Any required additional funds needed to invite the speaker will have to be covered by the organizing conference.
Key selection criteria being used to judge eligibility for financial support of a sponsored speaker are:
1. The veterinary conference should minimally have a one day track dedicated entirely on avian medicine (excluding commercial poultry medicine), aviculture and/or avian conservation.
2. The avian track of the veterinary conference should be dedicated to improve the standard of avian medicine, both now and in the future.
3. Documented proof of attendance of the avian track of the conference from, at least, the past year should be provided to demonstrate that point 1 & 2 are being met, OR a detailed assessment of the anticipated attendance of the avian track should be provided.
4. Demonstrated experience at coordinating conferences with a track in avian medicine and surgery, aviculture and/or avian conservation work
5. Demonstrated ability and skills to educate/share information
6. The conference language for the sponsored speaker is preferably English.
7. The conference must be organized and held in a developing nation.1
8. Submitted proposal for further dissemination of lecture content (e.g. recording of lectures; sharing of proceedings; conference summary for newsletter), and acknowledgement and promotion of the AAV, EAAV and AAVAC at the conference2
Applications for the sponsored speaker program should be made by the conference organization and must be submitted electronically to the AAV Executive Director directly at firstname.lastname@example.org. If no confirmation of receipt of the application has been received within 7 days after submission, please contact the Executive Director.
Application must include the following information in English:
1. Cover letter addressing:
a) Name of the conference
b) Experience at organizing the conference in avian medicine and surgery (excluding commercial poultry medicine), aviculture and/or avian conservation work
c) Dedication to improve the standard of avian veterinary work (excluding commercial poultry medicine) in the country/region where the conference is held in the past and in the future
d) Ability and skills to educate/share information
e) Detailed plan on how to provide benefit and visibility to AAV, EAAV and AAVAC (see point 3)
2. Information regarding the past and upcoming conferences
a) Proof of attendance (previous year)
b) Conference program (previous year)
c) Promotional material for the conference (previous year)
d) Tentative program for the sponsored conference
e) Tentative speaker(s) you wish to invite, lecturing subject(s) and number of hour(s) of lecture
3. Proposal for further dissemination of lecture content (e.g. recording of lectures; sharing of proceedings; conference summary for newsletter), and acknowledgement and promotion of the AAV, EAAV and AAVAC which demonstrates the extent of the impact and benefits that a sponsored speaker at the conference would have on the local veterinary community and the sponsoring organizations.
4. Two supporting letters of recommendation (e.g. from local conservation organizations or current active members of the AAV, EAAV or AAVAC)
5. A short description of the conference (maximum of 250 words) for publication in the newsletters of the AAV, EAAV and AAVAC upon receiving and accepting the sponsorship.
A sponsored speaker program committee consisting of members of the AAV, EAAV and AAVAC will rank applications based according to fulfillment of the key application criteria as stated previously, in combination with anticipated conference attendance, conference organization experience, and the proposal for dissemination of information.
After the successful application, 50% of the sponsored fee will be transferred to the conference organization. If requested, the three organizations can help in selecting and contacting a suitable speaker (if not yet identified). The conference organization will be responsible for making all further arrangements with the selected speaker.
After the conference, a report (maximum 500 words) of the benefits regarding having a sponsored speaker participate in the conference needs to be submitted to the AAV in due time (but no later than 2 months after the conference) to allow for publication in the newsletters of the AAV, EAAV and AAVAC. This report may be written in conjunction with the sponsored speaker.
After this report has been received, the remaining 50% of the sponsored fee will be transferred to the conference organization.
For further questions you may contact:
Dr. Robert Groskin,
AAV Executive Director
 See IMF DEVELOPING NATIONS list http://www.imf.org/external/pubs/ft/weo/2011/01/pdf/text.pdf Table E, page 173
 This criterium will receive special attention upon evaluation of the applications. The extent of the impact and benefits of having a sponsored speaker need to be clearly stated (publication in announcement, acknowledgement of sponsorship in the conference program and proceedings, possibilities for the sponsored speaker to briefly talk about AAV/EAAV/AAVAC, and promote membership of these organizations, recording of presentations to allow for online broadcast through educational portals, etc.).