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AAV Research Pre-proposal Guidelines

AAV Research Grant Pre-proposal Guidelines 2018

past grant recipientspre-proposal guidelines

Specific Requirements and Limitations

  • No more than three (3) pre-proposals may be submitted per researcher.
  • For pharmacokinetic and pharmacodynamic studies, drugs under investigation must be fully approved for use in the United States by the Food and Drug Administration (FDA).
  • For prospective live bird research studies involving anesthesia or invasive surgery or surgery that causes a permanent change in the animal, a doctor of veterinary medicine (DVM or equivalent) must be listed as the principal investigator or co-investigator.

Style and Format

  • Page size must be one standard 8.5” x 11” page
  • All page margins must be set to 1”
  • The minimum font size is ten (10) points
  • Pre-proposals must be written in American English.  
  • Pre-proposals must be of excellent written quality, with few errors in grammar, spelling, syntax, and literature reference.  Authors writing grant proposals that are not written in their primary language are encouraged to obtain copyediting prior to submission.
  • All information for each pre-proposal must be contained within a single document.  Supporting documents will not be accepted for the pre-proposal phase of grant selection (supporting documents are accepted during the full grant proposal phase).
  • Pre-proposals must be submitted in digital word processing format (eg. Microsoft Word .doc format or equivalent).  Application forms submitted in print format (eg. .pdf format) will not be accepted.
  • Download pre-proposal submission form in .docx format.


Each pre-proposal must contain the following categories (see final page for reference)

  • Title of Research Project (not to exceed 10 words)
  • Principal Investigator, including name and degree(s), title, department (if any), institution or practice, mailing address, phone number, fax number, and email address(es)
  • Co-Investigator(s), including name and degree(s), title, department (if any), and institution or practice
  • Estimated Duration and/or Termination Date of Project 
    •  The full project, or portion of the project for which funding is requested, must be completed within one (1) calendar year upon acceptance
  • Estimated Budget
    • Grants are limited to $10,000 US for individual projects.  
    • Costs including as travel expenses, publication costs, investigator and assistant salaries, major equipment purchases, and overhead will not be funded by the AAV.
  • Statement of Research Objectives (not to exceed 100 words)
  • Summary of Experimental Methods and Design (not to exceed 250 words)

IACUC Approval

  • All prospective live animal studies funded by the AAV must receive full approval by the facility’s Institutional Animal Care and Use Committee (IACUC) or equivalent research review entity. If IACUC (or equivalent) approval is pending at the time of full proposal submission to the AAV, proof of subsequent complete approval must be made available to the AAV before funds will be released for the research project.


Pre-proposal(s) must be submitted as word processing document (not pdf) email attachments to (Robert Groskin, DVM, Executive Director, Association of Avian Veterinarians)


Submission Deadline

  • The deadline for the 2018 AAV Wild and Companion Bird Health Grant pre-proposal submission is 12:00pm Midnight, January 31, 2018.
  • Full proposals, upon invitation only, will be due May 1, 2018.
  • It is the responsibility of the applicant to ensure delivery of the pre-proposal. If acknowledgement is not received with 7 days of submission, applicant should contact Executive Director at or 201.446.2442

Research Progress Report and Publication

  • The selected principal investigator will be required to provide a brief research update to the AAV at the end of the first calendar year from funding (if the project is not yet fully completed), and/or to submit a final, brief research summary suitable for publication in the Journal of Avian Medicine and Surgery (JAMS) and/or on the AAV research website once the project is completed.
  •  Although not a mandatory requirement for funding, selected investigators are strongly encouraged to publish their results in JAMS and/or submit presentation proposals for the annual conference of the AAV.

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